GUIDE for SJTU Research Topic Based Visiting Student Program

The SJTU Research Topic-Based Visiting Student Program helps professors host international students from overseas universities for short-term research internships. The program is aimed at international students currently enrolled in overseas institutions. 

Application Process

1、Students confirm with the supervisors, and receiving supervisor signs a Visiting Student Program Clarification stating the duration and content of the research internship. 

2、The supervisor contacts the school coordinator to nominate the student in the international student system.

3、The student completes the online application, which is reviewed before admission.

After being admitted, students will receive an electronic admission notice and a visa application form(JW202/DQ Form). Please use the admission notice and visa application form(JW202/DQ Form) to apply for a study visa for entry.

1. Registration
All new students are REQUIRED to complete the registration process after arriving at university.
Registration Location
Place: Room 208,Building 3,International Center,Hui Yuan, Minhang District, Shanghai 上海交通大学闵行校区东晖园3号楼206留学生发展中心
Please bring the admission letter (electronic one), passport and insurance (Please show the copy of the insurance). Each student should purchase the insurance for the duration of your studies in China. International students must bring a study visa for registration. Visa and insurance will be checked during registration.
2. Visa

2.1 Visa Application

All international students studying at Shanghai Jiao Tong University are required to have a valid student visa and must comply with Chinese laws and related visa policies during their period of study.

2.2 Visa Application for International Students outside China

1、Please comply with all relevant immigration laws and abide by the Chinese Embassy’s policies to apply for an X1 or X2 visa at the local Chinese Embassy or Consulate. Please remember to bring the following documents:
  1. Valid, regular passport
  2. Admission Notice
  3. Visa Application Form(DQ/JW202)
2、It is compulsory that you hold an X1 or X2 visa to enter China before the registration date. As a student, if you enter China with a visa other than X1 or X2 study visa or without a visa, you will not be able to enroll in the university.
3、International students entering China with who an X1 visa must apply for a Residence Permit within 30 days. Students who illegally reside due to the expiration of visas shall be liable for the consequences and pay the fine themselves.

2.3 Miscellaneous

1. According to Measures for the Enrollment and Cultivation of International Students by Schools in Order No. 42 of the Ministry of Education Administrative, all international students studying in our school must hold a study visa.

2. SJTU will only issue the Application Letter for student’s Residence Permit for international students who have completed the enrollment procedure.

3. International students are requested to pay close attention to the validity of entry visa to avoid early entry. Those who need to apply for Residence Permit after entering China with remarks on their study visa shall apply for the Residence Permit in the Exit-Entry Administration Bureau of Shanghai within 30 days from the date of entry. Otherwise, the risk of failure to apply for Residence Permit due to early entry will be borne by the students themselves.

4. When international students register, they shall ensure that their visa is a study visa and has sufficient time limit. If the time limit of their visa or Residence Permit is insufficient to apply for a new study visa or Residence Permit extension, the school shall have the right to refuse students to register. If a student’s visa or Residence Permit is expired, (s) he must go to the Exit-Entry Administration Bureau of Shanghai Public Security Bureau to accept the punishment before registration.

SJTU’s implementation of visa policy is subject to the official notice of Exit-Entry Administration Bureau of Shanghai Public Security Bureau. If you have any question about your passport and visa, do not hesitate to consult the SJTU Service Center for Exit-Entry Administration.

Contact number:
Tel: +86-21-34207946/+86-21-34206748
3. Insurance
According to the relevant regulations by the Ministry of Education of the People’s Republic of China and the Management Regulations for International Students of SJTU, international students studying in Chinese mainland are required to have valid insurance. Please pay attention that students without valid insurance will not be allowed to register. It's recommended to get the Comprehensive Medical Insurance & Protection Scheme for Foreigners Staying in China.
Notes
  1. This insurance does not cover claims for medical expenses outside Chinese mainland.
  2. If there is a gap between the two insurance periods, any illness or accident that occurs during the previous policy term or in the gap of a policy term will not be covered and the illness will take as anamnesis, even if the illness is treated in the new coverage period.
  3. As the insurance data is synchronized to the university database at 24:00 every night, you need to complete the insurance purchase one day before the registration date.

3.1 Insurance Introduction

1.  Name of the insurance: Comprehensive Medical Insurance & Protection Scheme for Foreigners Staying in China.
2. For more information about the specific terms and conditions of the insurance, liability and claims settlement, please visit www.lxbx.net to check out and download relevant information.

3.2 How to purchase

  1. Please visit www.lxbx.net to purchase the insurance. The payment can be finished online. Please refer to the attachment.
  2. You are required to download and print all the supporting documents to submit on the registration day.
  3. Please pay attention that students who have not submitted valid insurance certifications will not be allowed to register.
Attachment: Insurance Payment Process

3.3 Medical Service and Insurance Claim

Please dial +86-4008105119 (24-hour, bilingual) as soon as possible in case of any health problems and emergencies.
  1. To consult on issues regarding medical treatment, advance payment for hospitalization application, etc.
  2. About the insurance claim, if your total payment is under 50000 RMB, you can upload all treatment documents through mobile to apply for the claim. Do not mail the original documents.
  3. You can also visit www.lxbx.net to download relevant documents.
Contact:
For further detailed insurance information, you can go to www.lxbx.net or call the customer service hotline: 400-810-5119 (24-hour, bilingual).
For refunding the insurance premiums (scholarship students), you can contact the International Student Center: isc.o@sjtu.edu.cn; 86-21-34203849.
You may also contact the International Student Service Center to get more information about the payment procedure: issc_minhang@sjtu.edu.cn; 86-21-34203955.

 

4. Laws, decrees and regulations
International students in China shall be restrained by laws and regulations concerning foreigners, local laws, and the school rules and regulations. The local Exit-Entry Administration Bureau, police stations, and universities shall jointly assume responsibility for the management of students. Please clearly understand Chinese law during your studies in China and avoid incidents in which Chinese law is violated because of being unfamiliar with the law.

4.1 The related laws and regulations to prevent the risks caused by the epidemic

According to the Constitution of the People's Republic of China and Exit and Entry Administration Law of the People's Republic of China, the legitimate rights and interests of foreigners in China shall be protected by laws. Foreigners in China shall abide by the Chinese laws, and shall not endanger China’s national security, harm public interests and disrupt social and public order.
 
According to the Exit & Entry Administration Law of the People’s Republic of China, foreigners in China shall register their accommodation on time and comply with the identification inspection of public security organs. Besides, according to Law of the People’s Republic of China on the Prevention and Treatment of Infectious Diseases, Frontier Health and Quarantine Law of the People’s Republic of China, and Regulations on Preparedness for and Response to Emergent Public Health Hazards, foreigners in China shall cooperate with the People’s governments at all levels and relevant departments in China when they take monitoring, isolation as well as other measures for effective prevention and control of the spread of infectious diseases and protection of public safety and health. According to Law of the People’s Republic of China on Penalties for Administration of Public Security and Criminal Law of the People’s Republic of China, whoever refuses health quarantine measures such as health declaration, temperature check, epidemiological investigation and collection of samples, or refuses health treatment measures such as isolation, inspection, local treatment and transfer to other hospitals for treatment shall be held accountable by the law and penalized with a warning, a fine or detention. Wherever a crime is constituted, criminal liabilities shall be investigated following the law.

4.2 Provisions on the Administration of Religious Activities of Foreigners within the Territory of the People’s Republic of China

The People’s Republic of China respects the freedom of religious belief of foreigners within the Chinese territory and protects and administrates the legal religious activities of foreigners within Chinese territory by the law. Foreigners may participate in religious activities at lawfully registered Buddhist monasteries, Taoist temples, mosques, churches within the Chinese territory according to their own religious beliefs. However, international students are prohibited from conducting any missionary work, religious ceremonies, or similar activities on campus.

4.3 Law of the People’s Republic of China on Penalties for Administration of Public Security

This law stipulates that no one is to commit acts such as the disruption of the social order, fights, drug abuse and trafficking, licentious activities and prostitution, infringement of interests of others, destruction of public property and so on. Such acts will be punished strictly in accordance with the law if discovered.

4.4 Fire Protection Law of the People’s Republic of China

According to this law, no entity or individual shall damage, misappropriate or illegally dismantle or stop the use of a fire protection facility or apparatus, bury, occupy or cover a fire hydrant, occupy any fire separation distance, or occupy, block or close an evacuation passage, safety exit or fire truck passage. It is also prohibited to use unauthorized electrical appliances and set up electrical wire in the dormitory.

4.5 Road Traffic Safety Law of the People’s Republic of China

Within the territory of the People’s Republic of China all vehicle drivers, pedestrians, passengers, road traffic activity-related entities and individuals must obey this law. Therefore, international students’ motor vehicles and non-motor vehicles should be officially registered and driven lawfully.

4.6 Narcotics Control Law of the People's Republic of China

Narcotics Control Law of the People's Republic of China is formulated to prevent and punish drug-related illegal and criminal behaviors, protecting the physical and mental health of citizens and maintaining social order. The term “narcotics” as mentioned in this Law refers to opium, heroin, methamphetamine (ice), morphine, cannabis, cocaine, and other narcotics and psychotropic drugs which are under the state control and addictive.
Article 59 Where anyone commits any of the following behaviors, if a crime is constituted, he shall be subject to corresponding criminal responsibility; if not, he shall be subject to punishment for public security:
  1. smuggling, vending, transporting or manufacturing drugs;
  2. illegally possessing drugs;
  3. illegally planting original plants of drugs;
  4. illegally trading, transporting, carrying or possessing seeds or seedlings of original plants of drugs which have not been inactivated;
  5. illegally teaching manufacturing methods of narcotics, psychotropic drugs or precursor chemicals;
  6. forcing, inducing, abetting or deceiving others to take in or inject drugs; or
  7. providing drugs to others.

4.7 Provisions of Shanghai Jiao Tong University on the Administration of International Students

  1. International students must fulfill their obligations as follows: to comply with Chinese laws and regulations; to respect social order and good customs; to abide by the university management system and norms for student behavior; to maintain the reputation of the university; to fulfill other obligations under the laws and regulations in China.
  2. For students who violate laws or university regulations, the relevant function department of Jiao Tong University will subject them to corresponding criticism and disciplinary sanction in accordance with Provisions of Shanghai Jiao Tong University for Penalties on Violation of Regulation, and such conduct will affect their scholarships application and student status assessment.
  3. International students should handle procedures concerning visa or residence permit registration in accordance with the laws and regulations. If students still need to study or remain in China after expiration, such students should conduct the formalities for the extension before the expiry of their visa or residence permits.
  4. The university respects national customs and religious beliefs of international students, following the principle of separation of education and religion. However, activities such as preaching and religious gatherings are strictly forbidden on campus. The students with religious beliefs should participate in religious activities in lawful religious sites outside the campus.
  5. All International students should comply with the International Student Accommodation Regulatory Rules of Shanghai Jiao Tong University. The following acts are forbidden in the dormitory: usage of unpermitted electrical appliances, over-drinking of alcohol, fights, drug abuse, and religious rituals. The penalties for the violation of the Rules consist of three levels corresponding with the seriousness of the committed acts, i.e. written warnings, circulating a notice of criticism and cancellation of accommodation qualification. According to Provisions of Shanghai Jiao Tong University for Penalties on Violation of Regulation, the violator of the university regulations will be reported and transferred to the relevant function department for further penalties. All students residing in the dormitory are required to provide adequate compensation for any loss or damage of lawful rights and interests of others or public property caused by the violation of the university regulations.

4.8 References

Category Name (Click the link to review)
Routine Management Notice of Normative Acceptance of Foreign Students by Colleges and Universities
Visa Management Exit and Entry Administration Law of the People's Republic of China
Regulations of the People’s Republic of China on Administration of the Entry and Exit of Foreigners
Others Detailed Rules for Foreigners in China during the epidemic
Detailed Rules for the Implementation of the Provisions on the Administration of Religious Activities of Foreigners within the Territory of the People's Republic of China
Administrative Measures Activities in China of Foreigners Participating in Performing

 

5. Academic Affairs

5.1 jAccount

jAccount is a universal account for all students in SJTU. jAccount can be used in various network services (such as mailbox, campus Wi-Fi and cloud storage) and for getting access to course elective portal, library, etc. Since the username cannot be changed, please use a proper username when create your account. Meanwhile, you will get a SJTU email as username@sjtu.edu.cn. Please keep the password properly. Link to create a jAccount.

5.2 Virtual Campus Card (V-Card)

SJTU Virtual Campus Card (V-Card) is an electronic campus card based on the binding of personal WeChat account and jAccount. Currently, it can be used in most of the canteens on campus.
How to activate V-card

  1. V-Card is based on the real-name authentication, which can only be used during your study at SJTU, and cannot be lent to others through screen capture or loan. After more than 5 screen captures, the account will be frozen for 1 day; 5-10 screen captures, 2 days frozen; more than 10 times. you will need to unfreeze the card in the Network Information Center.
  2. The deduction method is via WeChat Pay. Please make sure there is sufficient balance in WeChat Pay and the bank card bound.
  3. If you lost your phone, you can ask your friends to help you freeze your account by "Me"-"Settings"-"Account Security"-"Help Friend Freeze Account". Thus, you can log in to your WeChat again with your new mobile phone.
  4. If you cannot get the V-card, please check whether the information you filled in is accurate and whether the WeChat account is verified by your real name.
6. Transportation Guide

6.1 University Address

Xuhui Campus: 1954 Huashan Rd., Xuhui District, Shanghai (Metro Line 1 or 9, Xujiahui Station or Metro Line 10 or 11, Jiao Tong University Station)
Minhang Campus: 800 Dongchuan Rd., Minhang District, Shanghai (Metro Line 5 to Dongchuan Rd. Station and transfer to Bus Line Jiangchuan 7 to Jiao Tong University Station, Metro Line 15 to Zizhu Hi-tech Park Station)

6.2 How to Arrive

6.3 To Minhang Campus
  1. From Pudong Airport (PVG): Take airport bus Line 9 and get off at the terminal station- Xinzhuang. Take Metro Line 5 to Dongchuan Rd. Station and transfer to Bus Line Jiangchuan 7 to Minhang campus.
  2. From Shanghai Railway Station: Take Metro Line 1 and transfer to Line 5 at Xinzhuang Station. Take Metro Line 5 to Dongchuan Rd. Station and transfer to Bus Line Jiangchuan 7 to Minhang campus.
    From South Railway Station: Take Metro Line 15 to Zizhu Hi-tech Park Station
  3. From Shanghai Hongqiao Airport (SHA) or Hongqiao Railway Station: Take Bus Line Hongqiao Hub.
  4. From Ease Hongqiao Hub station to Dongchuan Rd. at Yongping Rd. Station.
6.4 To Xuhui Campus
  1. From Pudong Airport (PVG): Take metro Line 2 to East Nanjing Rd. Station and transfer to Line 10 to Jiao Tong University Station.
  2. From Shanghai Railway Station or South Railway Station: Take Metro Line 1 and get off at Xujiahui Station.
  3. From Shanghai Hongqiao Airport (SHA) or Hongqiao Railway Station: Take Metro Line 10 and get off at Jiao Tong University Station.
For reference only. Any changes, please refer to notice issued by public transportation authority for the latest information.
7. SCHOLARSHIP OPPORTUNITIES
  • China Link Scholarship Program
In order to deepen the academic friendship and mutual understanding between Chinese and foreign young generation, and to build a platform for the international exchanges and cooperation of young talents, China Scholarship Council (CSC) has established the China Link Scholarship Program for international students hoping to engage in academic and research activities in China. Please click HERE for details.
Please first confirm whether you are from an overseas partner institution of the China Link Scholarship program. Eligible students can apply on the CSC website. It is essential to submit your CSC online application three months before your arrival date and send the CSC application number to isc.exchange@sjtu.edu.cn, with the email subject as China Link + CSC application no + home university. Applications from students who do not submit as required will not be considered.
 
Note:For scholarship students, SJTU does not provide free dormitory, but provides accommodation subsidy (1,200 RMB/ Month for General scholars,1,500RMB/Month for Senior scholars).
8. Contact Us
Student Mobility Office
Tel: +86-21-34203803
Email: isc.exchange@sjtu.edu.cn
Address: Room 208, Building 3, International Center, Hui Yuan. No.800 Dongchuan Road, Minhang District, Shanghai Jiao Tong University.